What is MLS Software ? | Multiple Listing Services Explained

Software and Tools

Last Updated: August 10, 2023 06:24:23

Cover Picture representing how data is mapped in the Multiple Listing Service

In this article you’ll find:

  • What is Multiple Listing Service?
  • Uncovering the History of Multiple Listing Service: A Concise Overview
  • How does Multiple Listing Service benefit sellers?
  • How does Multiple Listing Service benefit buyers?
  • Why use Multiple Listing Service?

What is Multiple Listing Service (MLS)?

Multiple Listing Service are large private databases that allows real estate agents to intercommunicate about properties they have listed and invite other brokers to cooperate in their sale in exchange for compensation if they produce the buyer.

Uncovering the History of Multiple Listing Service: A Concise Overview

The Multiple Listing Service (MLS) has played a pivotal role in the transformation of the real estate industry, serving as a significant technological advancement. To comprehend its usefulness, it’s necessary to revisit its history. In the 1800s, real estate brokers would gather at local associations to share information about properties for sale, sparking the concept of MLS. This collaborative model enabled brokers to help each other sell inventory, leading to a technological revolution in the industry.

How does Multiple Listing Service benefit sellers?

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Through the use of the Multiple Listing Service (MLS), sellers are able to significantly expand their reach. This is not just a simple listing service—MLS is a powerful tool that allows sellers to connect with a far-reaching network of real estate professionals and potential buyers. This network isn’t just local, but extends regionally and even nationally, depending on the MLS being used. Here’s how it enhances sellers’ capabilities: 

  • Increased Exposure: The MLS provides sellers with an opportunity to showcase their properties to a large number of prospective buyers who they wouldn’t have been able to reach otherwise. This is because the details of their property are shared not only on the MLS platform, but also on all associated websites that pull data from it.
  • Professional Networking: The MLS isn’t just for buyers—it’s also a platform for real estate professionals. When a property is listed on the MLS, it gets visibility among a wide array of real estate agents and brokers who are representing buyers in search of their dream homes.
  • Fair Pricing: Thanks to the extensive data on comparable sales provided by the MLS, sellers can set a competitive and fair price for their properties. This increases the chances of attracting serious buyers and selling their properties quickly.

Ultimately, the MLS significantly increases sellers’ chances of selling their properties swiftly and at a price that reflects its true market value.

How does Multiple Listing Service benefit buyers?

Buyers enjoy the clear advantage of the Multiple Listing Service as it allows them to access information for all properties listed on MLS, all while collaborating with a single broker.

Why use Multiple Listing Service?

Today, there are many real estate marketplace companies, such as Zillow and Trulia, which display millions of for-sale and rental listings.

Unveiling the Exclusive Insights Offered by MLS 

If you’re looking to delve deep into the intricate world of real estate, you might find yourself yearning for information that surpasses the rudimentary details available on most websites. Enter Multiple Listing Service (MLS), a platform designed to satisfy your curiosity by revealing sensitive information that is typically kept under wraps. 

What Sensitive Information Does MLS Provide? 

Contrary to regular real estate websites, MLS takes data transparency to a whole new level by providing comprehensive, real-time, and exclusive insights that can make all the difference in your real estate ventures. Here are some examples: 

  • Real-time updates: MLS provides information updates in real time, ensuring you’re always in the know about any changes in property status or price.
  • Historical Data: Delve into the past with MLS’s extensive historical data, which can include previous sales, ownership changes, and property value fluctuations over time.
  • Agent Remarks: These are comments made by real estate agents that can provide insights into the property’s condition, any pending offers, or factors that could influence the selling process.

Note: While MLS boasts a wealth of exclusive insights, it’s important to remember that not all information provided is publicly accessible. Certain sensitive facts may only be available to licensed real estate professionals.


This information could be useful to the real estate agent, but it could potentially endanger the sellers’ privacy or safety. For example, MLS listings may include seller contact information and times when the home is vacant for showings.

Another potential drawback of relying on marketplace websites such as Zillow is a process referred to as ‘sharing leads’. To break this down, in the realm of real estate, a ‘lead’ refers to a potential buyer or seller who has shown interest in a property. When we talk about ‘sharing leads’, it means that this potential buyer or seller’s contact information and interest are not exclusive to you, but accessible to other real estate agents as well. 

Here’s how it works on platforms like Zillow: when a potential lead clicks on a listing, they are presented with multiple real estate agents, not just you. That means the lead is shared among these agents, creating competition for you. 

It’s due to this reason that many experts recommend using an IDX to integrate your Multiple Listing Service into your own website. This allows you to keep the leads you generate exclusive to you and you alone, thereby eliminating the competition.

When a potential lead clicks on a listing on Zillow, they see multiple real estate agents. Therefore, it is advised to use an IDX to integrate your Multiple Listing Service into your website.

Leveling the Playing Field: How MLS Empowers Small Real Estate Brokerages 

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Multiple Listing Service, or MLS as it is often known, is a powerful tool that has revolutionized the real estate industry. At its core, MLS serves as a database of property listings shared among real estate professionals. This enables brokers agents and from various firms to cooperate and share information about properties, thereby expanding their reach and potential customer base. 

One of the key benefits of MLS is that it levels the playing field between small and large real estate brokerages. You may wonder, how does MLS provide this competitive edge to smaller firms? Well, let’s dive deeper and examine this in detail. 

The Power of Shared Information 

Before MLS, larger multi-state firms had a significant advantage over small local brokerages. They had more resources to gather and share property listings and hence, could offer a wider variety of options to potential buyers. The advent of MLS changed this dynamic drastically. Now, even a small brokerage has access to the same wealth of property listings as a large firm. This means they can offer a similar variety of choices to their clients, effectively competing on equal footing with their larger counterparts. 

Cutting Costs, Increasing Potential 

With MLS, small brokerages can save considerably on the costs associated with acquiring and maintaining property listings. This allows them to redirect their resources towards other aspects of their business, such as marketing and client service, thereby enhancing their competitiveness. 

Increased Visibility 

MLS also provides increased visibility to small brokerages. By listing their properties on MLS, they can reach a much wider audience than they could through their own networks. This leads to quicker sales and, consequently, higher revenues. 

In essence, Multiple Listing Service democratizes the real estate industry, providing small real estate brokerages with the tools they need to compete against the biggest multi-state firms.

MLS VS Other Real Estate Listing Platforms 

Real Estate Website Guide: Everything You Need To Know

When it comes to showcasing real estate properties, there are a plethora of platforms available. Yet, the Multiple Listing Service (MLS) stands out for its unique features and benefits. Let’s take an in-depth look at MLS compared to other real estate listing platforms

Distinctive Features of MLS 

  • Comprehensive Data: MLS provides exhaustive details about a property, often including past sales data and neighborhood demographics.
  • Accuracy: Since information is entered by professionals, the likelihood of errors is minimized.
  • Timeliness: MLS databases are typically updated daily, ensuring fresh listings and information.
  • Cooperation: The MLS fosters collaboration among real estate professionals, providing a platform for sharing commission and property details.

Comparison with Other Platforms 

Other real estate platforms like Zillow, Trulia, or Realtor.com, while user-friendly and visually appealing, often lack in certain areas when compared to MLS. 

PlatformAccuracyTimelinessData Depth
ZillowLess accurateUpdates less frequentlyLimited property history
TruliaProne to errorsUpdates less frequentlyLimited neighborhood demographics
Realtor.comReasonably accurateUpdates frequentlySubstantial property history

While other platforms certainly have their strengths, the MLS continues to be a trusted source for reliable and comprehensive real estate information.

How to Use MLS for Property Search 

Jumping into the property market can be overwhelming, but with the help of Multiple Listing Services (MLS), finding your dream property becomes a much more streamlined process. Here’s a step-by-step guide on how to navigate the property market with MLS. 

Step 1: Find a Real Estate Agent

MLS databases are typically accessible to real estate professionals. Partnering with a real estate agent will give you access to their MLS database, allowing you to browse various property listings. 

Step 2: Define Your Search Criteria

MLS allows you to filter properties based on various parameters such as location, price range, property type, number of bedrooms, and more. This tailored search can save you a lot of time and energy

Step 3: Browse Property Listings

Based on your search criteria, your agent can pull up various properties that match your specifications. You’ll be able to view detailed descriptions, images, and sometimes even virtual tours of the properties. 

Step 4: Schedule a Viewing

Once you’ve narrowed down your choices, you can arrange to visit the properties in person. This is a crucial step, as pictures might not fully capture the essence of a property. 

Step 5: Make an Offer

If a property catches your eye and meets your expectations, the next step is to make an offer. Your real estate agent will guide you through this process, providing advice on pricing and negotiations. 

Note: While MLS can vastly simplify your property search, it’s important to remember that it’s not the only tool at your disposal. Websites, apps, and the expertise of your real estate agent can all contribute to a successful property search.